Procurement - VIA Metropolitan Transit


Image: VIA Procurement Meeting

The Procurement Division is responsible for the purchase of goods and services on VIA’s behalf. Goods and services are purchased in accordance with Local, State and Federal provisions and include informal and formal solicitations for bids and proposals.

This division procures rolling stock, equipment, parts, supplies, construction, architectural and engineering, and other types of professional services. Goods and services are procured in a manner that maximizes full and open competition.

division tasks

In addition to purchases and solicitations, this division assembles scopes of services/statements of work and independent cost estimates. The division also:

  • processes and analyzes bids and proposals;

  • conducts negotiations;

  • works with VIA’s Office of Diversity and Federal Compliance staff to achieve utilization goals;

  • awards and administers formal contracts;

  • monitors contractor performance and adherence to contract provisions;

  • processes payments;

  • settles contract disputes;

  • and, maintains procurement and contract files.

Procurement staff attends networking functions and meets with vendors to maintain awareness of new and emerging products and services. VIA’s Procurement Division issues more than 20,000 purchase orders and awards more than 80 formal contracts per year. Procurement staff work with nearly every department and division within VIA.

Dyanne Sampson
Vice President of Procurement
Alma Fuentes
Administrative Assistant to VP
Manager of Contracts
Bryan Kohlberg,
Purchasing Support Specialist
Mary Lu Grayzell
P-Card Administration
Contract Specialist II
Laura Garza
Professional Services/Employee Benefits/A&E / Auditing / Legal
Contract Specialist I
Cayla Colbert
Fleet Support/Equipment/
Facilities Maintenance & Facility Support
David Covell
Construction/Facilities Maintenance 
Anna Jarvis
Fleet & Facilities Support
Contract Specialist Assistants
Document Management Administrator
Sabrena Calderon
B2G End User Support/Troubleshooting/Registration/Outreach/Vendor Maintenance
Manager of Purchasing
Todd Peschong
Maintenance Support
Purchasing Specialist II
Robert Rodriguez
Fleet Support/Equipment 
Nancy Moreno
Office Furniture/Fleet Support 
Kim Turner
Promotional Items/Fleet Support/Printing 
Robert Vargas
Fleet Support/Equipment
Purchasing Specialist Assistant
Invoice Expeditor
Terrie Marvin
Posting and Paying Invoices
Office Numbers
Procurement Main Line210-362-2400
Contract Administrators Fax Line210-362-2588
Purchasing/Buyers Fax Line210-362-2577
VIA’s Website:

How to Become a Vendor:

Download Directory PDF



VIA’s Office of Diversity & Federal Compliance (ODFC) Business Supplier Diversity Programs is responsible for all aspects of VIA’s Business/Supplier Diversity Program (comprised of VIA’s Disadvantaged Business Enterprise Program and Small Business Enterprise Program).



Solicitation No.Solicitation TitleSolicitation DescriptionPre Proposal/ Bid Conference DateSolicitation Due DateGoal AssignedContracts Specialist
22-344IH-10 Park and PoolConstruction project to provide parking lot and customer platform for vanpool/carpool accommodations.3/18/224/12/2239% SBEAnna Jarvis
22-150Fire and Extended Insurance Coverage for Buildings & Contents, Buses and Vans To provide Fire and Extended Coverage Insurance on Scheduled Buildings and Contents.3/8/2204/4/20220%Cayla Colbert
22-372VMC Backbone Switch Upgrade & Network SegmentationVIA is seeking bids from responsible vendors for the purchase of hardware for the VMC backbone to replace the unsupported HP switch. Configuration and installation of Cisco Hardware to connect to the Annex Backbone and CPS Echo Site Data Center and connectivity to the New Paratransit Facility.3/28/224/14/2214% SBEBrianna Gaytan
21-576Investment Consulting Services for 401(a) & 457(b) PlansConsultant to coordinate all financial work for the VIA Defined Contribution Retirement 401(a) and VIA Deferred Compensation 457(b) Plans.09/22/202111/10/20210%Bryan Kohlberg
21-568Innovative Mobility Services (IMS)Enter into an agreement with a private mobility service and technology provider to assist with the development and implementation of a demand response rideshare service delivery program for multiple zones.10/21/202101/18/20227% SBEBryan Kohlberg
22-187External Auditing ServicesVIA is soliciting proposals from independent, certified public accounting firms performing annual financial auditing services including the Retirement Plan audit services.1/5/222/11/2212% SBEAnna Jarvis
22-285In-Vehicle Passenger Information SystemVIA is seeking to implement an In-Vehicle Passenger Information System (IPIS) capable of consistently providing accurate next stop, route, announcements, alerts and other information to riders on VIA's fixed route bus fleet.3/1/225/18/221% SBEBryan Kohlberg
22-335One (1) Bench Truck for Passenger AmenitiesFor transporting and setting up bus stop benches and shelters. This truck will replace T-0131 which has met or exceeded its life span.4/6/224/25/220%Brianna Gaytan
22-340Purchase of Yard SweeperVIA is seeking bids from responsible vendors for the purchase of one (1) yard sweeper for use by VIA Metropolitan Transit in San Antonio, Texas. The Small Business Enterprise (SBE) goal for this procurement is 0%.3/24/224/18/220%David Covell
22-346Shop Equipment for New FacilityVIA is seeking bids from responsible vendors to provide shop equipment for the new facility.N/A4/7/220%Cayla Colbert
22-286Inspection and Testing of Fire Alarm, Fire Sprinkler and Fire Supression SystemsInspection and Testing of Fire Alarm, Fire Sprinkler and Fire Suppression Systems3/23/224/5/220%Cayla Colbert



Solicitation No.Solicitation TitlePre Proposal/ Bid Conference DateSolicitation Due DateGoal Assigned
22-376Three (3) K-9 Police Patrol VehiclesTBDTBD0%
22-412VIA Link Minivans (3)TBDTBD0%
22-418Fork Lift for New Paratransit FacilityTBDTBDTBD
22-445Purchase of Brush Dump TruckTBDTBD0%
22-460Garbage Disposal ServicesTBDTBD0%


Solicitation No.Solicitation TitleAwarded DateAward AmountContract TermProcurement MethodSuccessful VendorGoal AssignedContracts Specialist
22-237Greater Randolph Area Service Programs4/25/22 $66,685 180 DaysIFBCreative Bus Sales Inc0%Anna Jarvis
22-394Eight (8) Mobile Column Lifts4/20/22 $98,750 90 DaysState ContractPetroleum Solutions0%Jonathan Reynolds
22-413Human Resources Executive Recruitment Search4/11/22 $99,900 2 monthsSole SourceKL2 Connects0%Brianna Gaytan
22-321CM2180 Engine Remanufactured4/4/22 $91,285 30 DaysSole SourceCummins Southern Plains LLC0%Cayla Colbert
22-395Three (3) Remanufactured Cummins Engines4/1/22 $91,285 30 DaysSole SourceCummins Southern Plains LLC0%Jonathan Reynolds
22-380Secureworks Incident Management Retainer3/25/22 $54,000 1-yearSole SourceDell Marketing0%Brianna Gaytan
22-365Transit App Partnership Package #23/10/22 $66,000 1-yearSole SourceTransit0%Brianna Gaytan
22-249Replace Two (2) Rotary Screw Air Compressors3/8/22 $91,632 90 DaysIFBJakeCo Construction, Inc. 0%David Covell
22-143Van for Kirby Senior Center2/24/22 $57,793 240 DaysIFBCreative Bus Sales, Inc.0%Anna Jarvis
22-255SLA-Platinum Support Agreement1/24/22 $55,697 1-yearSole SourceGenfare0%Bryan Kohlberg
22-247American Dynamic Security Camera Renewal1/19/22 $89,820 4-yearsSole SourceRX Technology0%Jonathan Reynolds
22-044Eight (8) Mobile Lifts1/19/22 $84,998 60 DaysIFBReeder Distributors, Inc.0%David Covell
22-080Boom Lift (1)12/14/21 $67,047 30 DaysState ContractWW Grainger Inc.0%David Covell
22-171Handheld Radios for New Transit PD Officers12/9/21 $99,844 30 DaysState ContractDailey Wells Communications0%Anna Jarvis
22-144Information Technology Consulting Services11/30/21 $93,843 3-yearsSole SourceInfo-Tech Research Group Inc.0%Anna Jarvis
22-016Recycling Services11/22/21 $65,500 4-yearsIFBPaper Retriever of Texas, LLC 0%Cayla Colbert
22-017Paratransit Facility Network Video Recorder11/19/21 $68,000 30 DaysIFBVIA Technology, LLC4% SBECayla Colbert
21-478(HR) Division Diversity, Equity & Inclusion Training 11/19/21 $52,382 4 monthsRFPInsight Strategies, Inc0%Laura Garza
21-384Human Resources (HR) Division Job Consulting Services11/19/21 $161,275 6 monthsRFPTransport Consulting0%Laura Garza
21-616Hardware for CPS Energy Echo Network Connections Build Out11/18/21 $371,810 6 monthsState ContractComputer Solutions0%Anna Jarvis
21-401Charging Infrastructure Eight (8) Gilling 40-Foot Electric Buses11/17/21 $1,536,984 300 daysRFPVerge11% SBEAnna Jarvis
21-583Six (6) Tetralone Enright Wireless Mobile Column Lifts11/3/21 $63,495 30 DaysState ContractReeder Distributors, Inc0%David Covell
21-012VIA Scobey Storage Complex Development10/29/21Three Step Process 1. Exclusive Negotiation Agreement (ENA) 2. Establish a Term sheet 3. A Joint Development AgreementN/ARFPDream On Development Company, LLC0%Laura Garza
21-411Fuel & Lubrication Oil Transfer & Distribution System Replacement10/29/21 $2,751,000 1-yearIFBJF Petroleum Group5% SBEDavid Covell
21-311HD-5 Propane Motor Fuel10/28/21 $5,909,385 5-yearsIFBLonghorn Propane, L.P0%Anna Jarvis
21-407Automotive Paint Components10/28/21 $946,629 3-yearsIFBColor Tone Paint, Inc.0%Cayla Colbert
21-529Trash Collection & Disposal Services Study10/26/21 $30,000 6 monthsRFPR4 Strategies39% SBELaura Garza
21-476VIA Centro Plaza Tree Pit Renovation10/25/21 $57,350 4 monthsIFBJAMCO Ventures, LLC30% SBEDavid Covell
21-621Replacement Equipment for Staff10/20/21 $96,000 60 DaysState ContractDell Marketing0%Anna Jarvis
21-626Unify SSP10/6/21 $80,654 1-yearSole SourceWestridge Professional Services, Inc 0%Cayla Colbert
21-383Smart Cards10/1/21 $403,925 2-yearsIFBSmartcard America0%Anna Jarvis
21-607Purchase of Gift Cards for COVID-19 Vaccination Incentive9/28/21 $196,930 30 DaysSole SourceHEB0%Cayla Colbert
21-385Fleet & Facilities Job Evaluation9/10/21 $67,718 6 monthsRFPLone Star Transit Management LLC0%Karen Ross
21-421Temporary Labor Services -go Card Outreach9/9/21 $73,348 6 monthsIFBQualified, LLC26% SBEAnna Jarvis
21-240Medical Auditing Services8/24/21 $358,551 5-yearsRFPInjury Management Organization Inc.0%Laura Garza
21-229Project Management and Construction Management Services8/24/21 $7,000,000 4-yearsRFPHill International Incorporated, HNTB Corporation Assigned per Task OrderKaren Ross
21-317VIA Art in Transit Program - Artist Roster8/6/21TBD Rotating Basis with four artists2-yearsRFPAnsin Seale, Bishop & Valders LLC, Kersey Ceramics, Twyla Arthur 0%Laura Garza
21-237Miscellaneous Bus Parts8/4/21 $770,740 3-yearsIFBMohawk MFG & Supply Company, Muncie Transit Supply, Kirk's Automotive Inc., Neo part Transit, CC Battery Company Inc., Prevost Car Inc., Texas Alternator Starter Service, Gilling LLC., B&C Truck Electric, NASSCOM Transit Solutions Inc., The Aftermarket Parts Company, CD Starter Service, LLC, Romaine Electric Corporation.0%Anna Jarvis
21-249Hand Sanitizer - Dispensers & Sanitizer8/3/21 $566,372 2-yearsIFBMed Waste Solutions Inc.27% SBEDavid Covell
21-198Financial Advisor Services7/28/21 $500,000 3-yearsRFPEstrada Company & Hinojosa Inc.0%Cayla Colbert
21-486SLA - Platinum Support Agreement7/14/21 $54,075 1-yearSole SourceGunfire0%Anna Jarvis
21-106Drug and Alcohol Testing7/1/21 $193,569 3-yearsIFBDecisive Services Technologies LLC dba Redi Testing0%Cayla Colbert
21-073VMC Audio-Video System Replacement6/28/21 $115,544 90 DaysRFPNew Beginnings Capital Partnership Communications Systems0%Karen Ross
21-041Nurse Case Management Services6/28/21 $943,740 1-yearRFPReview Med L.P0%Karen Ross
21-283Printing of Pocket Schedules6/24/21 $356,000 4-yearsIFBThompson Print & Mailing Solutions20% SBEAnna Jarvis
21-357Microsoft Product Licensing6/23/21 $910,657 3-yearsState ContractSHI Government Solutions0%Anna Jarvis
21-243Mandla Training Facility Upgrade5/28/21 $182,208 60 DaysIFBMLP Ventures Inc.38% SBECayla Colbert
21-252Data Center Server and Storage Refresh5/26/21 $1,136,418 90 DaysIFBMark III Systems0%Anna Jarvis
21-014VIA trans Supplemental Taxicab Services4/28/21 $1,664,250 3-yearsRFPYellow Cab0%Karen Ross
20-415Commercial Real Estate Broker Services4/28/21 $684,100 4-yearsRFPCBRE, Inc0%Cayla Colbert
19-297Employees Uniforms4/28/21 $1,446,491 2-yearsRFPAmeri-Form Inc.0%Anna Jarvis
21-338VMWare Renewal4/26/21 $75,188 1-yearState ContractSHI Government Solutions0%Anna Jarvis
21-194Surveillance Cameras for VIA Warehouse & Parking4/14/21 $89,014 60 DaysIFBRX Technology32% SBEDavid Covell
21-309Computer Equipment4/1/21 $59,255 30 DaysInformalCDW Government Inc.0%Karen Ross
21-050Network Intrusion Detection System12/18/20 $98,000 1-yearSole SourceRed River Technology LLC0%Karen Ross
21-049Falcon Complete Platform Upgrade12/18/20 $89,951 1-yearSole SourceKudelka Security Inc0%Karen Ross
21-052Bilbray Software Renewal10/21/20 $96,495 1-yearSole SourceBilbray0%Karen Ross