Procurement - VIA Metropolitan Transit

Procurement

Image: VIA Procurement Meeting

The Procurement Division is responsible for the purchase of goods and services on VIA’s behalf. Goods and services are purchased in accordance with Local, State and Federal provisions and include informal and formal solicitations for bids and proposals.

This division procures rolling stock, equipment, parts, supplies, construction, architectural and engineering, and other types of professional services. Goods and services are procured in a manner that maximizes full and open competition.

division tasks

In addition to purchases and solicitations, this division assembles scopes of services/statements of work and independent cost estimates. The division also:

  • processes and analyzes bids and proposals;

  • conducts negotiations;

  • works with VIA’s Office of Diversity and Federal Compliance staff to achieve utilization goals;

  • awards and administers formal contracts;

  • monitors contractor performance and adherence to contract provisions;

  • processes payments;

  • settles contract disputes;

  • and, maintains procurement and contract files.

Procurement staff attends networking functions and meets with vendors to maintain awareness of new and emerging products and services. VIA’s Procurement Division issues more than 20,000 purchase orders and awards more than 80 formal contracts per year. Procurement staff work with nearly every department and division within VIA.

STAFF DIRECTORY
Dyanne Sampson
Vice President of Procurement
(210) 362-2766[email protected]
Alma Fuentes
Administrative Assistant to VP
(210) 362-2416[email protected]
Manager of Contracts
Bryan Kohlberg, CPPB(210) 362-2409[email protected]
Procurement Support Specialist
Mary Lu Grayzell
P-Card Administration
(210) 362-22447[email protected]
Contract Specialist II
Anna Jarvis(210) 362-2401 [email protected] 
Contract Specialist I
Cayla Colbert (210) 362-2405 [email protected] 
David Covell(210) 362-2406[email protected] 
Brianna Gaytan(210) 362-2419 [email protected] 
Carol Matthews(210) 362-2418 [email protected] 
Christopher Scott(210) 362-2410 [email protected] 
Contracts Specialist Coordinator
Katie Dryzmalla(210) 362-2185[email protected]
Contract Specialist Assistants
Corey Alexander(210) 362-2404[email protected]
Kari Jo Hamme(210) 362-2407[email protected]
Myrick Johns (210) 362-2415[email protected]
Document Management Administrator
Sabrena Calderon
B2G End User Support/Troubleshooting/Registration/Outreach/Vendor Maintenance
(210) 362-2417[email protected]
Manager of Purchasing
Todd Peschong
Maintenance Support
(210) 362-2407[email protected]
Purchasing Specialist I
Tiera Evans (210) 362-2403[email protected] 
Robert Rodriguez(210) 362-2412[email protected] 
Kim Turner(210) 362-2402[email protected] 
Robert Vargas(210) 362-2710[email protected]
Purchasing Specialist Assistant
Minerva Morales(210) 362-2411[email protected]
Invoice Expeditor
Terrie Marvin
Posting and Paying Invoices
(210) 362-2188[email protected]
Office Numbers
Procurement Main Line(210) 362-2400
Contract Administrators Fax Line210-362-2588
Purchasing/Buyers Fax Line210-362-2577
VIA’s Website: www.VIAinfo.net

How to Become a Vendor: www.VIA.diversitycompliance.com

Download Directory PDF

 

BACK TO TOP

VIA’s Office of Diversity & Federal Compliance (ODFC) Business Supplier Diversity Programs is responsible for all aspects of VIA’s Business/Supplier Diversity Program (comprised of VIA’s Disadvantaged Business Enterprise Program and Small Business Enterprise Program).

LEARN MORE ABOUT VIA’S DBE/SBE OUTREACH PROGRAM

BACK TO TOP

Solicitation No.Solicitation TitleSolicitation DescriptionPre Proposal/ Bid Conference DateSolicitation Due DateGoal AssignedContracts Specialist
22-597Worker's Compensation Third Party Administration and Related ServicesVIA is seeking proposals to provide workers' compensation third party administration and healthcare network services.8/15/229/17/220%Anna Jarvis
[email protected]
22-650Paint Thirty-Two Super Stop ShelterVIA is seeking bids to prep and paint bus shelter panels at 15 locations in San Antonio, Texas.9/2/2210/5/229% DBEDavid Covell
[email protected]
22-641Primo Station Bus Stop Improvements at Fredericksburg RoadVIA is seeking bids to provide improvements to Primo Station Bus Stops at Fredericksburg Road.8/11/229/19/2212% DBECayla Colbert
[email protected]
22-423Disparity StudyVIA is soliciting proposals for a Disparity Study to be conducted on all informal and formal procurements within the specified study period. The study will serve as the foundation for enhancements to VIA's existing SBE and DBE programs and for future policies and programs focused on inclusion and equity in VIA's procurement process.5/4/226/7/2212% SBEBrianna Gaytan
[email protected]
22-772NaviLens Licensing and Cloud Platforms ServicesNaviLens licensing and online platform for ADA sign implementationN/AN/A0%Brianna Gaytan
[email protected]
22-332Refresh and Modernization of VIA Transit Police Computer Aided Dispatch and Records Management System (CAD/RMS)
VIA is seeking proposals from responsible qualified vendors for to furnish, deliver, install, configured, implement services, and maintain tightly integrated Computer Aided Dispatch CAD/Public Safety Software Solution, and Records Management System (RMS) collectively the (“System”) for the VIA Transit Police Department.
3/29/225/2/220%Brianna Gaytan
[email protected]
22-642Mystery Shopper ServicesProgram designed to measure the quality of service provided to customers and ensure staff is in compliance with operational procedures.9/15/2210/14/2227% SBECayla Colbert
[email protected]
22-667Cisco SMARTnet Renewal ExtensionPurchase of Cisco SMARTnet hardware support for VIA's network backbone.N/A9/29/220%Brianna Gaytan
[email protected]
22-359General Planning Consultant ServicesVIA is seeking to retain a multi-disciplined consultant team, for transportation planning support services to provide technical assistance and support, on a task order basis.4/14/225/16/2210% DBEAnna Jarvis
[email protected]
22-552Financial Planning and Modeling in Support of Keep of San Antonio MovingVIA is seeking proposals to provide financial planning to support the implementation of Keep San Antonio Moving through model development, financial consultation, technical assistance, and support with FTA coordination on a task order basis.7/28/229/7/22SBE (Assigned per Task Order)Anna Jarvis
[email protected]
22-643Purchase of Brush Dump Truck for Passenger AmenitiesPurchase of brush dump truck to be used by the passenger amenities department for the collection and removal of brush.10/5/2210/26/220%Cayla Colbert
[email protected]
22-285In-Vehicle Passenger Information SystemVIA is seeking to implement an In-Vehicle Passenger Information System (IPIS) capable of consistently providing accurate next stop, route, announcements, alerts and other information to riders on VIA's fixed route bus fleet.3/1/225/25/221% SBEBryan Kohlberg [email protected]

 

BACK TO TOP

Solicitation No.Solicitation TitlePre Proposal/ Bid Conference DateSolicitation Due DateGoal Assigned
22-567Parts Washer and Pressure Washer Equipment ReplacementTBDTBD0%
22-603Small Articulated LoaderTBDTBD0%
22-689Electronic Key Safe with Tracking SystemTBDTBD0%
23-058ART Pilot Space Cameras and Proximity DoorsTBDTBD0%
22-782VIA Website Audit, Design and Development TBDTBD0%
23-009Coolant Exchange ProgramTBDTBD0%
23-008Actuarial Consulting Services for Healthcare and Cafeteria PlanTBDTBD0%

BACK TO TOP

Solicitation No.Solicitation TitleAwarded DateAward AmountContract TermProcurement MethodSuccessful VendorGoal AssignedContracts Specialist
22-787Twenty Five (25) Dell Latitude 5530 Laptop Computers10/20/22 $51,728 30 daysState ContractDell Marketing LP0%David Covell
[email protected]
22-594Paint Fifteen (15) Primo Bus Stop Shelters10/20/22 $59,808 210 DaysIFBSan Antonio Constructors & Consultants LLC29% SBEDavid Covell
[email protected]
22-543Exercise Equipment and Flooring Covers for VIAtrans Operating Center10/18/22 $58,017 3-yearIFBTeam Marathon Fitness, Inc 0%Brianna Gaytan
[email protected]
22-625eLearning De-Escalation Training9/30/22 $52,335 3-yearSole SourceXpan Interactive USA Inc.0%Brianna Gaytan
[email protected]
22-807Trapeze PASS-IVR Maintenance9/27/22 $93,794 1-yearSole SourceTrapeze Software Group Inc.0%Carol Matthews
[email protected]
22-648Pure Storage Hardware Renewal9/27/22 $76,141 3-yearIFBCDW Government Inc.0%Brianna Gaytan
[email protected]
22-826Unify SSP Annual Maintenance9/27/22 $80,654 1-yearSole SourceWestridge Professional0%Carol Matthews
[email protected]
22-810Trapeze PASS-MON Maintenance9/27/22 $97,376 1-yearSole SourceTrapeze Software Group Inc.0%Carol Matthews
[email protected]
22-803Trapeze Info-Agent Maintenance9/26/22 $77,493 1-yearSole SourceTrapeze Software Group Inc.0%Bryan Kohlberg
[email protected]
22-651Purchase of one (1) boom lift9/22/22 $58,548 2 monthsIFBCrown Lift Trucks0%Cayla Colbert
[email protected]
22-619Automatic Blood Pressure Kiosks9/22/22 $80,400 3-yearIFBTexas Medical Screening0%Anna Jarvis
[email protected]
22-589Crowdstrike Falcon Complete Renewal8/3/22 $94,284 3-yearIFBKudelski Security Inc.0%Anna Jarvis
[email protected]
22-649AutoDesk7/29/22 $87,863 1-yearSole SourceU.S. CAD0%Bryan Kohlberg [email protected]
22-515Inventory and Condition Assessment7/27/22 $72,505 2 monthsSole SourceHDR Engineering0%Brianna Gaytan
[email protected]
22-607VMware Horizon Licenses7/13/22 $67,700 5-yearsSole SourceCDW Government Inc.0%Brianna Gaytan
[email protected]
22-533Non-Encoded Magnetic Transfer Cards7/6/22 $51,000 3 monthsSole SourceEDM Technology Inc.0%Anna Jarvis
[email protected]
22-514ConnectPoint Annual Licensing and Support6/9/22 $75,280 1-yearSole SourceComputer Solutions0%Brianna Gaytan
[email protected]
22-480Telephone System Upgrade5/12/22 $73,168 30 DaysSole SourceWestridge Professional Services, Inc. 0%Jonathan Reynolds
[email protected]
22-346Shop Equipment for New Facility5/9/22 $83,954 90 DaysIFBWW Grainger Inc.0%Cayla Colbert
[email protected]
22-237Greater Randolph Area Service Programs4/25/22 $66,685 180 DaysIFBCreative Bus Sales Inc0%Anna Jarvis
[email protected]
22-394Eight (8) Mobile Column Lifts4/20/22 $98,750 90 DaysState ContractPetroleum Solutions0%Jonathan Reynolds
[email protected]
22-413Human Resources Executive Recruitment Search4/11/22 $99,900 2 monthsSole SourceKL2 Connects0%Brianna Gaytan
[email protected]
22-321CM2180 Engine Remanufactured4/4/22 $91,285 30 DaysSole SourceCummins Southern Plains LLC0%Cayla Colbert
[email protected]
22-395Three (3) Remanufactured Cummins Engines4/1/22 $91,285 30 DaysSole SourceCummins Southern Plains LLC0%Jonathan Reynolds
[email protected]
22-380SecureWorks Incident Management Retainer3/25/22 $54,000 1-yearSole SourceDell Marketing0%Brianna Gaytan
[email protected]
22-365Transit App Partnership Package #23/10/22 $66,000 1-yearSole SourceTransit0%Brianna Gaytan
[email protected]
22-249Replace Two (2) Rotary Screw Air Compressors3/8/22 $91,632 90 DaysIFBJakeCo Construction, Inc. 0%David Covell
[email protected]
22-143Van for Kirby Senior Center2/24/22 $57,793 240 DaysIFBCreative Bus Sales, Inc.0%Anna Jarvis
[email protected]
22-255SLA-Platinum Support Agreement1/24/22 $55,697 1-yearSole SourceGenfare0%Bryan Kohlberg [email protected]
22-247American Dynamic Security Camera Renewal1/19/22 $89,820 4-yearsSole SourceRX Technology0%Jonathan Reynolds [email protected]
22-044Eight (8) Mobile Lifts1/19/22 $84,998 60 DaysIFBReeder Distributors, Inc.0%David Covell
[email protected]
22-080Boom Lift (1)12/14/21 $67,047 30 DaysState ContractWW Grainger Inc.0%David Covell
[email protected]
22-171Handheld Radios for New Transit PD Officers12/9/21 $99,844 30 DaysState ContractDailey Wells Communications0%Anna Jarvis
[email protected]
22-144Information Technology Consulting Services11/30/21 $93,843 3-yearsSole SourceInfo-Tech Research Group Inc.0%Anna Jarvis
[email protected]
22-016Recycling Services11/22/21 $65,500 4-yearsIFBPaper Retriever of Texas, LLC 0%Cayla Colbert [email protected]
22-017Paratransit Facility Network Video Recorder11/19/21 $68,000 30 DaysIFBVIA Technology, LLC4% SBECayla Colbert [email protected]
21-478(HR) Division Diversity, Equity & Inclusion Training 11/19/21 $52,382 4 monthsRFPInsight Strategies, Inc0%Laura Garza
[email protected]
21-384Human Resources (HR) Division Job Consulting Services11/19/21 $161,275 6 monthsRFPTransport Consulting0%Laura Garza
[email protected]
21-616Hardware for CPS Energy Echo Network Connections Build Out11/18/21 $371,810 6 monthsState ContractComputer Solutions0%Anna Jarvis
[email protected]
21-401Charging Infrastructure Eight (8) Gilling 40-Foot Electric Buses11/17/21 $1,536,984 300 daysRFPVerge11% SBEAnna Jarvis
[email protected]
21-583Six (6) Tetralone Enright Wireless Mobile Column Lifts11/3/21 $63,495 30 DaysState ContractReeder Distributors, Inc0%David Covell [email protected]
21-012VIA Scobey Storage Complex Development10/29/21Three Step Process 1. Exclusive Negotiation Agreement (ENA) 2. Establish a Term sheet 3. A Joint Development AgreementN/ARFPDream On Development Company, LLC0%Laura Garza
[email protected]
21-411Fuel & Lubrication Oil Transfer & Distribution System Replacement10/29/21 $2,751,000 1-yearIFBJF Petroleum Group5% SBEDavid Covell [email protected]
21-311HD-5 Propane Motor Fuel10/28/21 $5,909,385 5-yearsIFBLonghorn Propane, L.P0%Anna Jarvis
[email protected]
21-407Automotive Paint Components10/28/21 $946,629 3-yearsIFBColor Tone Paint, Inc.0%Cayla Colbert [email protected]
21-529Trash Collection & Disposal Services Study10/26/21 $30,000 6 monthsRFPR4 Strategies39% SBELaura Garza [email protected]
21-476VIA Centro Plaza Tree Pit Renovation10/25/21 $57,350 4 monthsIFBJAMCO Ventures, LLC30% SBEDavid Covell [email protected]
21-621Replacement Equipment for Staff10/20/21 $96,000 60 DaysState ContractDell Marketing0%Anna Jarvis
[email protected]
21-626Unify SSP10/6/21 $80,654 1-yearSole SourceWestridge Professional Services, Inc 0%Cayla Colbert [email protected]
21-383Smart Cards10/1/21 $403,925 2-yearsIFBSmartcard America0%Anna Jarvis
[email protected]
21-607Purchase of Gift Cards for COVID-19 Vaccination Incentive9/28/21 $196,930 30 DaysSole SourceHEB0%Cayla Colbert [email protected]
21-385Fleet & Facilities Job Evaluation9/10/21 $67,718 6 monthsRFPLone Star Transit Management LLC0%Karen Ross
[email protected]
21-421Temporary Labor Services -go Card Outreach9/9/21 $73,348 6 monthsIFBQualified, LLC26% SBEAnna Jarvis
[email protected]
21-240Medical Auditing Services8/24/21 $358,551 5-yearsRFPInjury Management Organization Inc.0%Laura Garza [email protected]
21-229Project Management and Construction Management Services8/24/21 $7,000,000 4-yearsRFPHill International Incorporated, HNTB Corporation Assigned per Task OrderKaren Ross
[email protected]
21-317VIA Art in Transit Program - Artist Roster8/6/21TBD Rotating Basis with four artists2-yearsRFPAnsin Seale, Bishop & Valders LLC, Kersey Ceramics, Twyla Arthur 0%Laura Garza [email protected]
21-237Miscellaneous Bus Parts8/4/21 $770,740 3-yearsIFBMohawk MFG & Supply Company, Muncie Transit Supply, Kirk's Automotive Inc., Neo part Transit, CC Battery Company Inc., Prevost Car Inc., Texas Alternator Starter Service, Gilling LLC., B&C Truck Electric, NASSCOM Transit Solutions Inc., The Aftermarket Parts Company, CD Starter Service, LLC, Romaine Electric Corporation.0%Anna Jarvis
[email protected]
21-249Hand Sanitizer - Dispensers & Sanitizer8/3/21 $566,372 2-yearsIFBMed Waste Solutions Inc.27% SBEDavid Covell
[email protected]
21-198Financial Advisor Services7/28/21 $500,000 3-yearsRFPEstrada Company & Hinojosa Inc.0%Cayla Colbert [email protected]
21-486SLA - Platinum Support Agreement7/14/21 $54,075 1-yearSole SourceGunfire0%Anna Jarvis
[email protected]
21-106Drug and Alcohol Testing7/1/21 $193,569 3-yearsIFBDecisive Services Technologies LLC dba Redi Testing0%Cayla Colbert [email protected]
21-073VMC Audio-Video System Replacement6/28/21 $115,544 90 DaysRFPNew Beginnings Capital Partnership Communications Systems0%Karen Ross
[email protected]
21-041Nurse Case Management Services6/28/21 $943,740 1-yearRFPReview Med L.P0%Karen Ross
[email protected]
21-283Printing of Pocket Schedules6/24/21 $356,000 4-yearsIFBThompson Print & Mailing Solutions20% SBEAnna Jarvis
[email protected]
21-357Microsoft Product Licensing6/23/21 $910,657 3-yearsState ContractSHI Government Solutions0%Anna Jarvis
[email protected]
21-243Madla Training Facility Upgrade5/28/21 $182,208 60 DaysIFBMLP Ventures Inc.38% SBECayla Colbert [email protected]
21-252Data Center Server and Storage Refresh5/26/21 $1,136,418 90 DaysIFBMark III Systems0%Anna Jarvis
[email protected]
21-014VIA trans Supplemental Taxicab Services4/28/21 $1,664,250 3-yearsRFPYellow Cab0%Karen Ross
[email protected]
20-415Commercial Real Estate Broker Services4/28/21 $684,100 4-yearsRFPCBRE, Inc0%Cayla Colbert [email protected]
19-297Employees Uniforms4/28/21 $1,446,491 2-yearsRFPAmeri-Form Inc.0%Anna Jarvis
[email protected]
21-338VMWare Renewal4/26/21 $75,188 1-yearState ContractSHI Government Solutions0%Anna Jarvis
[email protected]
21-194Surveillance Cameras for VIA Warehouse & Parking4/14/21 $89,014 60 DaysIFBRX Technology32% SBEDavid Covell
[email protected]
21-309Computer Equipment4/1/21 $59,255 30 DaysInformalCDW Government Inc.0%Karen Ross
[email protected]
21-050Network Intrusion Detection System12/18/20 $98,000 1-yearSole SourceRed River Technology LLC0%Karen Ross
[email protected]
21-049Falcon Complete Platform Upgrade12/18/20 $89,951 1-yearSole SourceKudelka Security Inc0%Karen Ross
[email protected]
21-052Bizlibrary Software Renewal10/21/20 $96,495 1-yearSole SourceBizlibrary0%Karen Ross
[email protected]

BACK TO TOP