Procurement - VIA Metropolitan Transit

Procurement

Image: VIA Procurement Meeting

The Procurement Division is responsible for the purchase of goods and services on VIA’s behalf. Goods and services are purchased in accordance with Local, State and Federal provisions and include informal and formal solicitations for bids and proposals.

This division procures rolling stock, equipment, parts, supplies, construction, architectural and engineering, and other types of professional services. Goods and services are procured in a manner that maximizes full and open competition.

All About the Contract Opportunities Forum  Dec. 6, 2022

division tasks

In addition to purchases and solicitations, this division assembles scopes of services/statements of work and independent cost estimates. The division also:

  • processes and analyzes bids and proposals;

  • conducts negotiations;

  • works with VIA’s Office of Diversity and Federal Compliance staff to achieve utilization goals;

  • awards and administers formal contracts;

  • monitors contractor performance and adherence to contract provisions;

  • processes payments;

  • settles contract disputes;

  • and, maintains procurement and contract files.

Procurement staff attends networking functions and meets with vendors to maintain awareness of new and emerging products and services. VIA’s Procurement Division issues more than 20,000 purchase orders and awards more than 80 formal contracts per year. Procurement staff work with nearly every department and division within VIA.

STAFF DIRECTORY
Dyanne Sampson
Vice President of Procurement
(210) 362-2766[email protected]
Alma Fuentes
Administrative Assistant to VP
(210) 362-2416[email protected]
Manager of Contracts
Bryan Kohlberg, CPPB(210) 362-2409[email protected]
Procurement Support Specialist
Mary Lu Grayzell
P-Card Administration
(210) 362-22447[email protected]
Contract Specialist II
Anna Jarvis(210) 362-2401 [email protected] 
Contract Specialist I
Cayla Colbert (210) 362-2405 [email protected] 
David Covell(210) 362-2406[email protected] 
Brianna Gaytan(210) 362-2419 [email protected] 
Carol Matthews(210) 362-2418 [email protected] 
Christopher Scott(210) 362-2410 [email protected] 
Contracts Specialist Coordinator
Katie Dryzmalla(210) 362-2185[email protected]
Contract Specialist Assistants
Corey Alexander(210) 362-2404[email protected]
Kari Jo Hamme(210) 362-2407[email protected]
Myrick Johns (210) 362-2415[email protected]
Document Management Administrator
Sabrena Calderon
B2G End User Support/Troubleshooting/Registration/Outreach/Vendor Maintenance
(210) 362-2417[email protected]
Manager of Purchasing
Todd Peschong
Maintenance Support
(210) 362-2407[email protected]
Purchasing Specialist I
Tiera Evans (210) 362-2403[email protected] 
Robert Rodriguez(210) 362-2412[email protected] 
Kim Turner(210) 362-2402[email protected] 
Robert Vargas(210) 362-2710[email protected]
Purchasing Specialist Assistant
Minerva Morales(210) 362-2411[email protected]
Invoice Expeditor
Terrie Marvin
Posting and Paying Invoices
(210) 362-2188[email protected]
Office Numbers
Procurement Main Line(210) 362-2400
Contract Administrators Fax Line210-362-2588
Purchasing/Buyers Fax Line210-362-2577
VIA’s Website: www.VIAinfo.net

How to Become a Vendor: www.VIA.diversitycompliance.com

Download Directory PDF

 

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VIA’s Office of Diversity & Federal Compliance (ODFC) Business Supplier Diversity Programs is responsible for all aspects of VIA’s Business/Supplier Diversity Program (comprised of VIA’s Disadvantaged Business Enterprise Program and Small Business Enterprise Program).

LEARN MORE ABOUT VIA’S DBE/SBE OUTREACH PROGRAM

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Solicitation No.Solicitation TitleSolicitation Description Pre Proposal/ Bid Conference Date Solicitation Due Date Goal Assigned Contracts Specialist
22-412VIA Link Minivans (2)Purchase of two VIA Link minivans (two with a wheelchair lift).11/3/2211/28/220% SBE David Covell
[email protected]
23-339Data Warehouse and Reporting System Implementation and Maintenance SupportDevelopment, installation, integration of TransTrack Data Management & Reporting System.N/AN/A0%Brianna Gaytan
[email protected]
22-531Randolph Transit Center Construction VIA is seeking a contractor for the demolition and construction of a new transit facility at 9400 IH 35 North (intersection of I-35 and Loop 410) in San Antonio, TX.9/9/2211/4/2210% DBEAnna Jarvis
[email protected]
22-642Mystery Shopper ServicesA program designed to measure the quality of service provided to customers and ensure staff is in compliance with operational procedures.9/15/2210/14/2227% SBECayla Colbert
[email protected]
22-603Small Articulated LoaderThe purchase of a small articulated loader to be used for small landscaping projects.1/26/232/17/230% SBEDavid Covell
[email protected]
23-206Supply Management ServicesVIA is seeking to contract with a qualified vendor to provide inventory services for managing the inventory of some of the fasteners in its inventory.1/26/232/22/230% SBEChristopher Scott
[email protected]
23-227Water Softener Replacement VIA is seeking to replace the water softening unit for the bus washer to include full demolition, installation, connections and staff training.1/31/232/27/238% SBECarol Matthews
[email protected]

 

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Solicitation No.Solicitation TitlePre Proposal/ Bid Conference Date Solicitation Due Date Goal Assigned
23-338Paint Byproducts Recycling & Parts Cleaner ServicesTBD TBD 0%
23-306Rental and Cleaning of Shop Towels and Janitorial SuppliesTBD TBD 0%
23-349Wheel Polishing Machine TBD TBD 0%
22-689Electronic Key Safe with Tracking SystemTBD TBD 0%
23-347Annual Transit App Partnership Package TBD TBD 0%
23-142Rapid7 Licenses and UpgradesTBD TBD 0%
23-345Compensation Study and Job Classification Evaluation TBD TBD 0%
23-388Robinair Multi-Refrigerant MachineTBD TBD 0%
23-389Brush ChipperTBD TBD 0%
23-366SecureWorks SubscriptionTBD TBD 0%

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Solicitation No.Solicitation Title Awarded Date Award Amount Contract Term Procurement Method Successful VendorGoal Assigned Contracts Specialist
23-007Trunked Radio Sites Turn-Key Support2/8/23 $92,875 1-yearSole Source Dailey Wells Communications 0%Brianna Gaytan
[email protected]
23-284Driver Box2/2/23 $54,015 30 Days Sole Source Gillig Corporation0%Carol Matthews
[email protected]
23-241Siemens Building Automation System 1/31/23 $80,388 3-yearSole Source Siemens Industry , Inc.0%Brianna Gaytan
[email protected]
22-704Window Washing Services1/27/23 $79,950 2-yearIFBSJ&J Solutions dba Affordable Window Washing Services0%Cayla Colbert
[email protected]
23-058Advanced Rapid Transit (ART) Community Engagement Center Cameras and Proximity Doors1/25/23 $54,975 1 month IFBVIA Technology, LLC31% SBEBrianna Gaytan
[email protected]
22-690Zarzamora Primo Station Pylon Improvements12/21/22 $79,580 30 Days SIFB JAMCO Ventures, LLC28% SBEDavid Covell
[email protected]
22-684Benefit and Wellness Enrollment Services 11/4/22 $55,026 1-yearSole Source GuideSpark, Inc.0%Brianna Gaytan
[email protected]
22-754Furniture for ART Community Engagement Office11/4/22 $54,281 60 DaysState Contract The Caprock Group, LLC dba Texas Wilson 0%Christopher Scott
[email protected]
22-696BizLibrary MODE LMS Renewal11/3/22 $99,971 1-yearSole Source Bizlibrary0%Brianna Gaytan
[email protected]
22-787Twenty Five (25) Dell Latitude 5530 Laptop Computers10/20/22 $51,728 30 daysState Contract Dell Marketing LP0%David Covell
[email protected]
22-594Paint Fifteen (15) Primo Bus Stop Shelters 10/20/22 $59,808 210 DaysIFB San Antonio Constructors & Consultants LLC 29% SBEDavid Covell
[email protected]t
22-543Exercise Equipment and Flooring Covers for VIAtrans Operating Center 10/18/22 $58,017 3-year IFB Team Marathon Fitness, Inc 0%Brianna Gaytan
[email protected]
22-625eLearning De-Escalation Training 9/30/22 $52,335 3-year Sole Source Xpan Interactive USA Inc.0%Brianna Gaytan
[email protected]
22-807Trapeze PASS-IVR Maintenance 9/27/22 $93,794 1-year Sole Source Trapeze Software Group Inc. 0%Carol Matthews
[email protected]
22-648Pure Storage Hardware Renewal9/27/22 $76,141 3-year IFBCDW Government Inc.0%Brianna Gaytan
[email protected]
22-826Unify SSP Annual Maintenance9/27/22 $80,654 1-year Sole Source Westridge Professional 0%Carol Matthews
[email protected]
22-810Trapeze PASS-MON Maintenance 9/27/22 $97,376 1-year Sole Source Trapeze Software Group Inc. 0%Carol Matthews
[email protected]
22-803Trapeze Info-Agent Maintenance9/26/22 $77,493 1-year Sole Source Trapeze Software Group Inc. 0%Bryan Kohlberg
[email protected]
22-651Purchase of one (1) boom lift9/22/22 $58,548 2 months IFB Crown Lift Trucks0%Cayla Colbert
[email protected]
22-619Automatic Blood Pressure Kiosks9/22/22 $80,400 3-yearIFBTexas Medical Screening 0%Anna Jarvis
[email protected]
22-589Crowdstrike Falcon Complete Renewal8/3/22 $94,284 3-yearIFBKudelski Security Inc.0%Anna Jarvis
[email protected]
22-649AutoDesk 7/29/22 $87,863 1-yearSole Source U.S. CAD0%Bryan Kohlberg [email protected]
22-515Inventory and Condition Assessment7/27/22 $72,505 2 monthsSole Source HDR Engineering0%Brianna Gaytan
[email protected]
22-607VMware Horizon Licenses7/13/22 $67,700 5-yearsSole Source CDW Government Inc.0%Brianna Gaytan
[email protected]
22-533Non-Encoded Magnetic Transfer Cards7/6/22 $51,000 3 monthsSole Source EDM Technology Inc.0%Anna Jarvis
[email protected]
22-514ConnectPoint Annual Licensing and Support6/9/22 $75,280 1-year Sole Source Computer Solutions 0%Brianna Gaytan
[email protected]
22-480Telephone System Upgrade5/12/22 $73,168 30 Days Sole Source Westridge Professional Services, Inc. 0%Jonathan Reynolds
[email protected]
22-346Shop Equipment for New Facility 5/9/22 $83,954 90 Days IFB WW Grainger Inc.0%Cayla Colbert
[email protected]
22-237Greater Randolph Area Service Programs 4/25/22 $66,685 180 Days IFB Creative Bus Sales Inc 0%Anna Jarvis
[email protected]
22-394Eight (8) Mobile Column Lifts4/20/22 $98,750 90 Days State Contract Petroleum Solutions 0%Jonathan Reynolds
[email protected]
22-413Human Resources Executive Recruitment Search4/11/22 $99,900 2 monthsSole Source KL2 Connects 0%Brianna Gaytan
[email protected]
22-321CM2180 Engine Remanufactured4/4/22 $91,285 30 Days Sole Source Cummins Southern Plains LLC 0%Cayla Colbert
[email protected]
22-395Three (3) Remanufactured Cummins Engines4/1/22 $91,285 30 Days Sole Source Cummins Southern Plains LLC 0%Jonathan Reynolds
[email protected]
22-380SecureWorks Incident Management Retainer 3/25/22 $54,000 1-yearSole Source Dell Marketing 0%Brianna Gaytan
[email protected]
22-365Transit App Partnership Package #23/10/22 $66,000 1-yearSole Source Transit 0%Brianna Gaytan
[email protected]
22-249Replace Two (2) Rotary Screw Air Compressors 3/8/22 $91,632 90 Days IFBJakeCo Construction, Inc. 0%David Covell
[email protected]
22-143Van for Kirby Senior Center2/24/22 $57,793 240 Days IFBCreative Bus Sales, Inc.0%Anna Jarvis
[email protected]
22-255SLA-Platinum Support Agreement1/24/22 $55,697 1-year Sole Source Genfare0%Bryan Kohlberg [email protected]
22-247American Dynamic Security Camera Renewal1/19/22 $89,820 4-years Sole Source RX Technology0%Jonathan Reynolds [email protected]
22-044Eight (8) Mobile Lifts1/19/22 $84,998 60 Days IFBReeder Distributors, Inc.0%David Covell
[email protected]
22-080Boom Lift (1)12/14/21 $67,047 30 DaysState Contract WW Grainger Inc.0%David Covell
[email protected]
22-171Handheld Radios for New Transit PD Officers 12/9/21 $99,844 30 DaysState Contract Dailey Wells Communications 0%Anna Jarvis
[email protected]
22-144Information Technology Consulting Services11/30/21 $93,843 3-yearsSole Source Info-Tech Research Group Inc. 0%Anna Jarvis
[email protected]
22-016Recycling Services11/22/21 $65,500 4-yearsIFBPaper Retriever of Texas, LLC 0%Cayla Colbert [email protected]
22-017Paratransit Facility Network Video Recorder11/19/21 $68,000 30 DaysIFB VIA Technology, LLC4% SBECayla Colbert [email protected]
21-478(HR) Division Diversity, Equity & Inclusion Training 11/19/21 $52,382 4 monthsRFPInsight Strategies, Inc0%Laura Garza
[email protected]
21-384Human Resources (HR) Division Job Consulting Services11/19/21 $161,275 6 months RFPTransport Consulting 0%Laura Garza
[email protected]
21-616Hardware for CPS Energy Echo Network Connections Build Out 11/18/21 $371,810 6 months State Contract Computer Solutions 0%Anna Jarvis
[email protected]
21-401Charging Infrastructure Eight (8) Gilling 40-Foot Electric Buses11/17/21 $1,536,984 300 days RFPVerge11% SBE Anna Jarvis
[email protected]
21-583Six (6) Tetralone Enright Wireless Mobile Column Lifts11/3/21 $63,495 30 DaysState Contract Reeder Distributors, Inc0%David Covell [email protected]
21-012VIA Scobey Storage Complex Development10/29/21 Three Step Process 1. Exclusive Negotiation Agreement (ENA) 2. Establish a Term sheet 3. A Joint Development Agreement N/ARFP Dream On Development Company, LLC0%Laura Garza
[email protected]
21-411Fuel & Lubrication Oil Transfer & Distribution System Replacement 10/29/21 $2,751,000 1-year IFBJF Petroleum Group5% SBEDavid Covell [email protected]
21-311HD-5 Propane Motor Fuel 10/28/21 $5,909,385 5-yearsIFBLonghorn Propane, L.P0%Anna Jarvis
[email protected]
21-407Automotive Paint Components10/28/21 $946,629 3-yearsIFBColor Tone Paint, Inc.0%Cayla Colbert [email protected]
21-529Trash Collection & Disposal Services Study 10/26/21 $30,000 6 months RFP R4 Strategies 39% SBELaura Garza [email protected]
21-476VIA Centro Plaza Tree Pit Renovation 10/25/21 $57,350 4 monthsIFB JAMCO Ventures, LLC30% SBEDavid Covell [email protected]
21-621Replacement Equipment for Staff10/20/21 $96,000 60 DaysState Contract Dell Marketing 0%Anna Jarvis
[email protected]
21-626Unify SSP10/6/21 $80,654 1-yearSole Source Westridge Professional Services, Inc 0%Cayla Colbert [email protected]
21-383Smart Cards10/1/21 $403,925 2-yearsIFBSmartcard America0%Anna Jarvis
[email protected]
21-607Purchase of Gift Cards for COVID-19 Vaccination Incentive9/28/21 $196,930 30 DaysSole Source HEB 0%Cayla Colbert [email protected]
21-385Fleet & Facilities Job Evaluation 9/10/21 $67,718 6 monthsRFPLone Star Transit Management LLC0%Karen Ross
[email protected]
21-421Temporary Labor Services -go Card Outreach9/9/21 $73,348 6 monthsIFBQualified, LLC26% SBEAnna Jarvis
[email protected]
21-240Medical Auditing Services8/24/21 $358,551 5-yearsRFPInjury Management Organization Inc.0%Laura Garza [email protected]
21-229Project Management and Construction Management Services8/24/21 $7,000,000 4-years RFP Hill International Incorporated, HNTB Corporation Assigned per Task OrderKaren Ross
[email protected]
21-317VIA Art in Transit Program - Artist Roster8/6/21 TBD Rotating Basis with four artists 2-years RFP Ansin Seale, Bishop & Valders LLC, Kersey Ceramics, Twyla Arthur 0%Laura Garza [email protected]
21-237Miscellaneous Bus Parts8/4/21 $770,740 3-years IFB Mohawk MFG & Supply Company, Muncie Transit Supply, Kirk's Automotive Inc., Neo part Transit, CC Battery Company Inc., Prevost Car Inc., Texas Alternator Starter Service, Gilling LLC., B&C Truck Electric, NASSCOM Transit Solutions Inc., The Aftermarket Parts Company, CD Starter Service, LLC, Romaine Electric Corporation.0%Anna Jarvis
[email protected]
21-249Hand Sanitizer - Dispensers & Sanitizer 8/3/21 $566,372 2-years IFB Med Waste Solutions Inc.27% SBEDavid Covell
[email protected]
21-198Financial Advisor Services 7/28/21 $500,000 3-years RFP Estrada Company & Hinojosa Inc.0%Cayla Colbert [email protected]
21-486SLA - Platinum Support Agreement7/14/21 $54,075 1-year Sole Source Gunfire0%Anna Jarvis
[email protected]
21-106Drug and Alcohol Testing 7/1/21 $193,569 3-years IFB Decisive Services Technologies LLC dba Redi Testing0%Cayla Colbert [email protected]
21-073VMC Audio-Video System Replacement 6/28/21 $115,544 90 Days RFP New Beginnings Capital Partnership Communications Systems 0%Karen Ross
[email protected]
21-041Nurse Case Management Services6/28/21 $943,740 1-year RFP Review Med L.P0%Karen Ross
[email protected]
21-283Printing of Pocket Schedules6/24/21 $356,000 4-years IFB Thompson Print & Mailing Solutions 20% SBEAnna Jarvis
[email protected]
21-357Microsoft Product Licensing 6/23/21 $910,657 3-years State Contract SHI Government Solutions0%Anna Jarvis
[email protected]
21-243 Madla Training Facility Upgrade5/28/21 $182,208 60 Days IFB MLP Ventures Inc.38% SBECayla Colbert [email protected]
21-252Data Center Server and Storage Refresh 5/26/21 $1,136,418 90 Days IFB Mark III Systems0%Anna Jarvis
[email protected]
21-014VIA trans Supplemental Taxicab Services 4/28/21 $1,664,250 3-years RFP Yellow Cab0%Karen Ross
[email protected]
20-415Commercial Real Estate Broker Services 4/28/21 $684,100 4-years RFP CBRE, Inc0%Cayla Colbert [email protected]
19-297Employees Uniforms4/28/21 $1,446,491 2-years RFP Ameri-Form Inc.0%Anna Jarvis
[email protected]
21-338VMWare Renewal4/26/21 $75,188 1-year State Contract SHI Government Solutions0%Anna Jarvis
[email protected]
21-194Surveillance Cameras for VIA Warehouse & Parking4/14/21 $89,014 60 Days IFB RX Technology32% SBEDavid Covell
[email protected]
21-309Computer Equipment4/1/21 $59,255 30 Days Informal CDW Government Inc.0%Karen Ross
[email protected]
21-050Network Intrusion Detection System12/18/20 $98,000 1-year Sole Source Red River Technology LLC0%Karen Ross
[email protected]
21-049Falcon Complete Platform Upgrade12/18/20 $89,951 1-year Sole Source Kudelka Security Inc0%Karen Ross
[email protected]
21-052Bizlibrary Software Renewal10/21/20 $96,495 1-year Sole Source Bizlibrary0%Karen Ross
[email protected]

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