Procurement
The Procurement Division is responsible for the purchase of goods and services on VIA’s behalf. Goods and services are purchased in accordance with Local, State and Federal provisions and include informal and formal solicitations for bids and proposals.
This division procures rolling stock, equipment, parts, supplies, construction, architectural and engineering, and other types of professional services. Goods and services are procured in a manner that maximizes full and open competition.
division tasks
In addition to purchases and solicitations, this division assembles scopes of services/statements of work and independent cost estimates. The division also:
Procurement staff attends networking functions and meets with vendors to maintain awareness of new and emerging products and services. VIA’s Procurement Division issues more than 20,000 purchase orders and awards more than 80 formal contracts per year. Procurement staff work with nearly every department and division within VIA.
| Dyanne Sampson Vice President of Procurement | (210) 362-2766 | [email protected] |
| Alma Fuentes Administrative Assistant to VP | (210) 362-2416 | [email protected] |
| Bryan Kohlberg, CPPB | (210) 362-2409 | [email protected] |
| Mary Lu Grayzell P-Card Administration | (210) 362-22447 | [email protected] |
| Cayla Colbert | (210) 362-2405 | [email protected] |
| David Covell | (210) 362-2406 | [email protected] |
| Brianna Gaytan | (210) 362-2419 | [email protected] |
| Anna Jarvis | (210) 362-2401 | [email protected] |
| Katie Dryzmalla | (210) 362-2185 | [email protected] |
| Corey Alexander | (210) 362-2404 | [email protected] |
| Sabrena Calderon B2G End User Support/Troubleshooting/Registration/Outreach/Vendor Maintenance | (210) 362-2417 | [email protected] |
| Todd Peschong Maintenance Support | (210) 362-2407 | [email protected] |
| Robert Rodriguez Fleet Support/Equipment | (210) 362-2412 | [email protected] |
| Kim Turner Promotional Items/Fleet Support/Printing | (210) 362-2402 | [email protected] |
| Robert Vargas Fleet Support/Equipment | (210) 362-2710 | [email protected] |
| Minerva Morales | (210) 362-2411 | [email protected] |
| Terrie Marvin Posting and Paying Invoices | (210) 362-2188 | [email protected] |
| Procurement Main Line | (210) 362-2400 | |
| Contract Administrators Fax Line | 210-362-2588 | |
| Purchasing/Buyers Fax Line | 210-362-2577 | |
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VIA’s Office of Diversity & Federal Compliance (ODFC) Business Supplier Diversity Programs is responsible for all aspects of VIA’s Business/Supplier Diversity Program (comprised of VIA’s Disadvantaged Business Enterprise Program and Small Business Enterprise Program).
| Solicitation No. | Solicitation Title | Solicitation Description | Pre Proposal/ Bid Conference Date | Solicitation Due Date | Goal Assigned | Contracts Specialist |
|---|---|---|---|---|---|---|
| 22-494 | Engine Replacement Program | VIA is seeking to establish a five-year program with Cummins to provide new replacement natural gas engines for selected buses. | N/A | 7/8/22 | 0% | Brianna Gaytan [email protected] |
| 22-495 | TransDASH Digital Dashboard | TransDash Digital Dashboard software to provide access to comparative datasets from other transit properties for integrating quarterly updated performance metrics. | N/A | 7/22/22 | 0% | Brianna Gaytan [email protected] |
| 22-412 | VIA Link Minivans (2) | Purchase of two VIA Link minivans (two w/wheelchair lifts). | N/A | 5/20/22 | 0% | David Covell [email protected] |
| 22-460 | Garbage Disposal Services | Contract for garbage disposal services at all VIA locations. | 6/23/22 | 7/15/22 | 18% SBE | David Covell [email protected] |
| 22-378 | West Military Drive/Potranco Road Joint Development | VIA is seeking property owners to partner with to provide eighty (80) parking spaces for dedicated transit passenger use. | 4/22/22 | 6/9/22 | 0% | Cayla Colbert [email protected] |
| 22-285 | In-Vehicle Passenger Information System | VIA is seeking to implement an In-Vehicle Passenger Information System (IPIS) capable of consistently providing accurate next stop, route, announcements, alerts and other information to riders on VIA's fixed route bus fleet. | 3/1/22 | 5/25/22 | 1% SBE | Bryan Kohlberg [email protected] |
| 22-444 | Voith Transmission Performance Monitoring and Exchange Rebuild Program | Program to accurately predict the end of life replacement for Voith Transmission on Nova and GILLIG bus fleets to avoid major in service failures. | N/A | 6/30/22 | 0% | Cayla Colbert [email protected] |
| 22-423 | Disparity Study | A five-year Disparity Study (FY1-21) of all VIA's Procurement, Legal, and Audit records. | 5/4/22 | 6/7/22 | 12% SBE | Brianna Gaytan [email protected] |
| 22-332 | Refresh and Modernization of VIA Transit Police Computer Aided Dispatch and Records Management System (CAD/RMS) | VIA is seeking proposals from responsible qualified vendors for to furnish, deliver, install, configured, implement services, and maintain tightly integrated Computer Aided Dispatch CAD/Public Safety Software Solution, and Records Management System (RMS) collectively the (“System”) for the VIA Transit Police Department. | 3/29/22 | 5/2/22 | 0% | Brianna Gaytan [email protected] |
| 22-456 | Customer Relations Social Media Services | VIA is seeking the services of a Social Media Customer Relations professional to monitor VIA's social media customer relations program with the goal of enhancing the customer experience while increasing customer engagement. | 5/18/22 | 6/21/22 | 20% SBE | Brianna Gaytan [email protected] |
| 22-359 | General Planning Consultants Services | VIA is seeking to retain a multi-disciplined consultant team, for transportation planning support services to provide technical assistance and support, on a task order basis. | 4/14/22 | 5/16/22 | 10% DBE | Anna Jarvis [email protected] |
| 22-363 | Internal Vulnerability Assessment | Assessment to be performed on VIA's internal production network | 4/12/22 | 6/13/22 | 10% SBE | Brianna Gaytan [email protected] |
| Solicitation No. | Solicitation Title | Pre Proposal/ Bid Conference Date | Solicitation Due Date | Goal Assigned |
|---|---|---|---|---|
| 22-466 | Two 1-Ton Service Trucks | TBD | TBD | 0% |
| 22-567 | Parts Washer and Pressure Washer Equipment Replacement | TBD | TBD | 0% |
| 22-594 | Primo Bus Stops Painting | TBD | TBD | 0% |
| 22-643 | Purchase of Brush Dump Truck for Passenger Amenities | TBD | TBD | 0% |
| 22-597 | Worker's Compensation Third Party Administration and Related Services | TBD | TBD | 0% |
| 22-603 | Small Articulated Loader | TBD | TBD | 0% |
| 22-619 | Automatic Blood Pressure Kiosks | TBD | TBD | 0% |
| 22-642 | Mystery Shopper Services | TBD | TBD | 27% SBE |
| 22-641 | Fredericksburg Road Primo Station Bus Stop Improvements | TBD | TBD | 12% DBE |
| 22-598 | Technical Writing Service | TBD | TBD | 0% |
| 22-644 | Testers and Accessories for Transit Police | TBD | TBD | 0% |
| 22-466 | Safety Nets for Bus Pits 1A, 2A, 7, 8, 17 & 18 | TBD | TBD | 0% |
| 22-531 | Randolph Transit Center | TBD | TBD | 10% DBE |
| 22-651 | Purchase of one (1) Boom Lift | TBD | TBD | 0% |
| Solicitation No. | Solicitation Title | Awarded Date | Award Amount | Contract Term | Procurement Method | Successful Vendor | Goal Assigned | Contracts Specialist |
|---|---|---|---|---|---|---|---|---|
| 22-649 | AutoDesk | 7/29/22 | $87,863 | 1-year | Sole Source | U.S. CAD | 0% | Bryan Kohlberg [email protected] |
| 22-515 | Inventory and Condition Assessment | 7/27/22 | $72,505 | 2 months | Sole Source | HDR Engineering | 0% | Brianna Gaytan [email protected] |
| 22-607 | VMware Horizon Licenses | 7/13/22 | $67,700 | 5-years | Sole Source | CDW Government Inc. | 0% | Brianna Gaytan [email protected] |
| 22-533 | Non-Encoded Magnetic Transfer Cards | 7/6/22 | $51,000 | 3 months | Sole Source | EDM Technology Inc. | 0% | Anna Jarvis [email protected] |
| 22-514 | ConnectPoint Annual Licensing and Support | 6/9/22 | $75,280 | 1-year | Sole Source | Computer Solutions | 0% | Brianna Gaytan [email protected] |
| 22-480 | Telephone System Upgrade | 5/12/22 | $73,168 | 30 Days | Sole Source | Westridge Professional Services, Inc. | 0% | Jonathan Reynolds [email protected] |
| 22-346 | Shop Equipment for New Facility | 5/9/22 | $83,954 | 90 Days | IFB | WW Grainger Inc. | 0% | Cayla Colbert [email protected] |
| 22-237 | Greater Randolph Area Service Programs | 4/25/22 | $66,685 | 180 Days | IFB | Creative Bus Sales Inc | 0% | Anna Jarvis [email protected] |
| 22-394 | Eight (8) Mobile Column Lifts | 4/20/22 | $98,750 | 90 Days | State Contract | Petroleum Solutions | 0% | Jonathan Reynolds [email protected] |
| 22-413 | Human Resources Executive Recruitment Search | 4/11/22 | $99,900 | 2 months | Sole Source | KL2 Connects | 0% | Brianna Gaytan [email protected] |
| 22-321 | CM2180 Engine Remanufactured | 4/4/22 | $91,285 | 30 Days | Sole Source | Cummins Southern Plains LLC | 0% | Cayla Colbert [email protected] |
| 22-395 | Three (3) Remanufactured Cummins Engines | 4/1/22 | $91,285 | 30 Days | Sole Source | Cummins Southern Plains LLC | 0% | Jonathan Reynolds [email protected] |
| 22-380 | SecureWorks Incident Management Retainer | 3/25/22 | $54,000 | 1-year | Sole Source | Dell Marketing | 0% | Brianna Gaytan [email protected] |
| 22-365 | Transit App Partnership Package #2 | 3/10/22 | $66,000 | 1-year | Sole Source | Transit | 0% | Brianna Gaytan [email protected] |
| 22-249 | Replace Two (2) Rotary Screw Air Compressors | 3/8/22 | $91,632 | 90 Days | IFB | JakeCo Construction, Inc. | 0% | David Covell [email protected] |
| 22-143 | Van for Kirby Senior Center | 2/24/22 | $57,793 | 240 Days | IFB | Creative Bus Sales, Inc. | 0% | Anna Jarvis [email protected] |
| 22-255 | SLA-Platinum Support Agreement | 1/24/22 | $55,697 | 1-year | Sole Source | Genfare | 0% | Bryan Kohlberg [email protected] |
| 22-247 | American Dynamic Security Camera Renewal | 1/19/22 | $89,820 | 4-years | Sole Source | RX Technology | 0% | Jonathan Reynolds [email protected] |
| 22-044 | Eight (8) Mobile Lifts | 1/19/22 | $84,998 | 60 Days | IFB | Reeder Distributors, Inc. | 0% | David Covell [email protected] |
| 22-080 | Boom Lift (1) | 12/14/21 | $67,047 | 30 Days | State Contract | WW Grainger Inc. | 0% | David Covell [email protected] |
| 22-171 | Handheld Radios for New Transit PD Officers | 12/9/21 | $99,844 | 30 Days | State Contract | Dailey Wells Communications | 0% | Anna Jarvis [email protected] |
| 22-144 | Information Technology Consulting Services | 11/30/21 | $93,843 | 3-years | Sole Source | Info-Tech Research Group Inc. | 0% | Anna Jarvis [email protected] |
| 22-016 | Recycling Services | 11/22/21 | $65,500 | 4-years | IFB | Paper Retriever of Texas, LLC | 0% | Cayla Colbert [email protected] |
| 22-017 | Paratransit Facility Network Video Recorder | 11/19/21 | $68,000 | 30 Days | IFB | VIA Technology, LLC | 4% SBE | Cayla Colbert [email protected] |
| 21-478 | (HR) Division Diversity, Equity & Inclusion Training | 11/19/21 | $52,382 | 4 months | RFP | Insight Strategies, Inc | 0% | Laura Garza [email protected] |
| 21-384 | Human Resources (HR) Division Job Consulting Services | 11/19/21 | $161,275 | 6 months | RFP | Transport Consulting | 0% | Laura Garza [email protected] |
| 21-616 | Hardware for CPS Energy Echo Network Connections Build Out | 11/18/21 | $371,810 | 6 months | State Contract | Computer Solutions | 0% | Anna Jarvis [email protected] |
| 21-401 | Charging Infrastructure Eight (8) Gilling 40-Foot Electric Buses | 11/17/21 | $1,536,984 | 300 days | RFP | Verge | 11% SBE | Anna Jarvis [email protected] |
| 21-583 | Six (6) Tetralone Enright Wireless Mobile Column Lifts | 11/3/21 | $63,495 | 30 Days | State Contract | Reeder Distributors, Inc | 0% | David Covell [email protected] |
| 21-012 | VIA Scobey Storage Complex Development | 10/29/21 | Three Step Process 1. Exclusive Negotiation Agreement (ENA) 2. Establish a Term sheet 3. A Joint Development Agreement | N/A | RFP | Dream On Development Company, LLC | 0% | Laura Garza [email protected] |
| 21-411 | Fuel & Lubrication Oil Transfer & Distribution System Replacement | 10/29/21 | $2,751,000 | 1-year | IFB | JF Petroleum Group | 5% SBE | David Covell [email protected] |
| 21-311 | HD-5 Propane Motor Fuel | 10/28/21 | $5,909,385 | 5-years | IFB | Longhorn Propane, L.P | 0% | Anna Jarvis [email protected] |
| 21-407 | Automotive Paint Components | 10/28/21 | $946,629 | 3-years | IFB | Color Tone Paint, Inc. | 0% | Cayla Colbert [email protected] |
| 21-529 | Trash Collection & Disposal Services Study | 10/26/21 | $30,000 | 6 months | RFP | R4 Strategies | 39% SBE | Laura Garza [email protected] |
| 21-476 | VIA Centro Plaza Tree Pit Renovation | 10/25/21 | $57,350 | 4 months | IFB | JAMCO Ventures, LLC | 30% SBE | David Covell [email protected] |
| 21-621 | Replacement Equipment for Staff | 10/20/21 | $96,000 | 60 Days | State Contract | Dell Marketing | 0% | Anna Jarvis [email protected] |
| 21-626 | Unify SSP | 10/6/21 | $80,654 | 1-year | Sole Source | Westridge Professional Services, Inc | 0% | Cayla Colbert [email protected] |
| 21-383 | Smart Cards | 10/1/21 | $403,925 | 2-years | IFB | Smartcard America | 0% | Anna Jarvis [email protected] |
| 21-607 | Purchase of Gift Cards for COVID-19 Vaccination Incentive | 9/28/21 | $196,930 | 30 Days | Sole Source | HEB | 0% | Cayla Colbert [email protected] |
| 21-385 | Fleet & Facilities Job Evaluation | 9/10/21 | $67,718 | 6 months | RFP | Lone Star Transit Management LLC | 0% | Karen Ross [email protected] |
| 21-421 | Temporary Labor Services -go Card Outreach | 9/9/21 | $73,348 | 6 months | IFB | Qualified, LLC | 26% SBE | Anna Jarvis [email protected] |
| 21-240 | Medical Auditing Services | 8/24/21 | $358,551 | 5-years | RFP | Injury Management Organization Inc. | 0% | Laura Garza [email protected] |
| 21-229 | Project Management and Construction Management Services | 8/24/21 | $7,000,000 | 4-years | RFP | Hill International Incorporated, HNTB Corporation | Assigned per Task Order | Karen Ross [email protected] |
| 21-317 | VIA Art in Transit Program - Artist Roster | 8/6/21 | TBD Rotating Basis with four artists | 2-years | RFP | Ansin Seale, Bishop & Valders LLC, Kersey Ceramics, Twyla Arthur | 0% | Laura Garza [email protected] |
| 21-237 | Miscellaneous Bus Parts | 8/4/21 | $770,740 | 3-years | IFB | Mohawk MFG & Supply Company, Muncie Transit Supply, Kirk's Automotive Inc., Neo part Transit, CC Battery Company Inc., Prevost Car Inc., Texas Alternator Starter Service, Gilling LLC., B&C Truck Electric, NASSCOM Transit Solutions Inc., The Aftermarket Parts Company, CD Starter Service, LLC, Romaine Electric Corporation. | 0% | Anna Jarvis [email protected] |
| 21-249 | Hand Sanitizer - Dispensers & Sanitizer | 8/3/21 | $566,372 | 2-years | IFB | Med Waste Solutions Inc. | 27% SBE | David Covell [email protected] |
| 21-198 | Financial Advisor Services | 7/28/21 | $500,000 | 3-years | RFP | Estrada Company & Hinojosa Inc. | 0% | Cayla Colbert [email protected] |
| 21-486 | SLA - Platinum Support Agreement | 7/14/21 | $54,075 | 1-year | Sole Source | Gunfire | 0% | Anna Jarvis [email protected] |
| 21-106 | Drug and Alcohol Testing | 7/1/21 | $193,569 | 3-years | IFB | Decisive Services Technologies LLC dba Redi Testing | 0% | Cayla Colbert [email protected] |
| 21-073 | VMC Audio-Video System Replacement | 6/28/21 | $115,544 | 90 Days | RFP | New Beginnings Capital Partnership Communications Systems | 0% | Karen Ross [email protected] |
| 21-041 | Nurse Case Management Services | 6/28/21 | $943,740 | 1-year | RFP | Review Med L.P | 0% | Karen Ross [email protected] |
| 21-283 | Printing of Pocket Schedules | 6/24/21 | $356,000 | 4-years | IFB | Thompson Print & Mailing Solutions | 20% SBE | Anna Jarvis [email protected] |
| 21-357 | Microsoft Product Licensing | 6/23/21 | $910,657 | 3-years | State Contract | SHI Government Solutions | 0% | Anna Jarvis [email protected] |
| 21-243 | Madla Training Facility Upgrade | 5/28/21 | $182,208 | 60 Days | IFB | MLP Ventures Inc. | 38% SBE | Cayla Colbert [email protected] |
| 21-252 | Data Center Server and Storage Refresh | 5/26/21 | $1,136,418 | 90 Days | IFB | Mark III Systems | 0% | Anna Jarvis [email protected] |
| 21-014 | VIA trans Supplemental Taxicab Services | 4/28/21 | $1,664,250 | 3-years | RFP | Yellow Cab | 0% | Karen Ross [email protected] |
| 20-415 | Commercial Real Estate Broker Services | 4/28/21 | $684,100 | 4-years | RFP | CBRE, Inc | 0% | Cayla Colbert [email protected] |
| 19-297 | Employees Uniforms | 4/28/21 | $1,446,491 | 2-years | RFP | Ameri-Form Inc. | 0% | Anna Jarvis [email protected] |
| 21-338 | VMWare Renewal | 4/26/21 | $75,188 | 1-year | State Contract | SHI Government Solutions | 0% | Anna Jarvis [email protected] |
| 21-194 | Surveillance Cameras for VIA Warehouse & Parking | 4/14/21 | $89,014 | 60 Days | IFB | RX Technology | 32% SBE | David Covell [email protected] |
| 21-309 | Computer Equipment | 4/1/21 | $59,255 | 30 Days | Informal | CDW Government Inc. | 0% | Karen Ross [email protected] |
| 21-050 | Network Intrusion Detection System | 12/18/20 | $98,000 | 1-year | Sole Source | Red River Technology LLC | 0% | Karen Ross [email protected] |
| 21-049 | Falcon Complete Platform Upgrade | 12/18/20 | $89,951 | 1-year | Sole Source | Kudelka Security Inc | 0% | Karen Ross [email protected] |
| 21-052 | Bilbray Software Renewal | 10/21/20 | $96,495 | 1-year | Sole Source | Bilbray | 0% | Karen Ross [email protected] |
| Date | Document |
| 12/18/2019 | Conflict of Interest Questionnaire - Contract #19-381 |
| 04/19/2019 | Conflict of Interest Questionnaire - Contract #18-177 |
| 01/22/2019 | Conflict of Interest Affidavit - Contract #19-103 |
| 12/27/2018 | Conflict of Interest Questionnaire - Contract #19-103 |
| 09/25/2018 | Conflict of Interest Affidavit - Contract #18-177 |
| 09/25/2018 | Conflict of Interest Questionnaire - Contract #18-177 |
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